Submission Guide

About this Guide

We have written this guide to offer some advice on how and what to submit for our conference.  Please read through this guide BEFORE submitting your abstract, or your full conference speaker submission.  If you have questions, CONTACT US FIRST before submitting – we are always happy to chat with you.

Welcome To Full Submission

Welcome to speaker submissions.  We like to keep the low cost of the conference for the attendees, because of this, we do not pay speakers fees.  All money for registration is generally used to pay for breakfast, lunches, coffee, snacks, A/V, and so on.

Questions to Ask Yourself

Does the abstract I wrote make me feel like I would attend this session (as if it were presented by someone else).  If the answer is no, or not really- then you need to rewrite your submission.

How and What to Submit

Before you submit you should take a minute to think about your submissions.  Even if they are Draft Format (yes we allow draft submissions to be edited later).  That said:  if you want to submit please keep the following in mind:  (read through some of these for ideas)

We have minimum requirements just like every other conference.  Consider our themes, every year they change.  But most importantly:

Every presentation must be related to Data Vault.  Model, Methodology, Architecture, Implementation – all valid.  Submissions not related to Data Vault will be automatically rejected.

REMEMBER: your abstract and learning items are sales tools.  Without a good abstract (defining what you are presenting, why someone should listen / attend) we do not get the attendees.  If we don’t get the attendees, then we cannot hold a conference next year.  We would love your help in gaining participants.

About Recording

We like to record your presentations, and release all presentations (including slides) on video to all conference attendees (free to conference attendees). We will charge for additional access to your conference presentations, and resell the presentations on-line at https://dataVaultAlliance.com to those who did not attend the conference.

The way recording works:

  • Your virtual session (Questions and all) will be recorded while you live-stream
  • For every “hour” recorded, there will be one hour of “rendering” time.
  • After the video is rendered, it will be posted in the agenda for replay by any attendee at any time

All attendees (including speakers) will have FREE access to the materials for at least 90 days.

BY SUBMITTING THIS FORM, YOU EITHER ACCEPT AND GRANT US FULL PERMISSION FOR RECORDING, OR YOU CHOOSE TO OPT OUT.  Acceptance of this form is equivalent to a digital signature, and is binding.  *opting out of recording is your choice.

We cannot pay you or share revenue with you without a legal agreement.  If you allow us to record you, AND you do not sign any legal agreements, then we own the rights free & clear to record and distribute the recording as we see fit, along with setting the fees.

Your Software Demos & Recording

You may choose to have your own laptop with all the software setup, along with any slides/presentation.  We will handle the recording of your presentation (slides, software, and all) professionally captured.  Nothing is required on your end.

Slides

PowerPoint and KeyNote are accepted.  Please ensure your presentations are provided ONE WEEK BEFORE the conference begins!!  We will use a standard presenter’s computer for the setup.  You can always submit multiple versions of your slides ahead of time for review, we would be happy to have them – and help you with them before you present!

You MUST upload the content to our box.com shared folders.  You can upload the content as many times as you wish.

Video and Video Format

  • MP4 final format is required
  • Minimum 720p, Maximum 1080p
  • MP4 encoding: 80% quality minimum required
  • Mp4 frame-rate: 30fps (frames per second required)
  • Keyframe: every 5 seconds (if you are managing this)
  • H.264 encoder preferred – baseline profile
  • H.264 encoder level: Auto
  • Color Mode: NTSC
  • Audio: 128kbps,  STEREO Mode – we do not accept a “one-channel” audio format
  • FINISHED VIDEO MUST MATCH THE SLIDES!  SLIDES MUST BE TURNED IN ALONG SIDE THE VIDEO!!
  • SHARE THE VIDEO BY UPLOADING TO OUR BOX.COM folder that we provide
Recommended Recording Software: Camtasia from https://Techsmith.com

Deadlines & Dates

  • December 15th, 2021 – Speakers Call Closes
  • February 28th, 2022 – Draft Presentations Submitted
  • March 15th, 2022 – Draft VIDEOS must be submitted (if providing Pre-Recorded)
  • May 7th, 2022 – FINAL videos must be submitted (for pre-recorded sessions only)
  • May 7th, 2022 – Final presentations submitted
    Minimum: PowerPoint 2010 PPTX format Required, PowerPoint 2013 (Or later) accepted,  Apple KeyNote also accepted.

Live-Streaming / Virtual Presenters

  • If you are familiar with using ZOOM as a presenter, then you are good to go.  If NOT, please download and familiarize yourself with ZOOM.
  • Choose a QUIET room, and a PLAIN background (white wall for example)
  • We strongly suggest a wired connection – and high speed outgoing bandwidth

All Speakers Note

  • Your video / session MUST finish inside of the 55 minutes.  Leaving at least 5 minutes for Q&A.
  • We will hard-stop your presentation, due to the nature of being virtual this year.
  • You can always meet with attendees during breaks

Hardware Recommendations

  • We recommend Logitech c920 WebCam, it’s reasonably priced, widely available, gives great sound and picture
  • We recommend JABRA SPEAK 510 (two way speaker /mic) USB with noise cancelling and echo removal.  Awesome device, and allows two-way communication without “cutting off you or the other person” in the room.

Your Background / Backdrop

  • we recommend a white wall, a bookshelf, or a blank wall.  A static background without a window will allow you to be easily seen and followed.  Motion backgrounds, and green screen replacements (especially without proper green screen lighting) can cause problems and fuzziness.  It’s better to have a simple background in your office.
  • Find a quiet place where you can shut the door, with high speed internet.
  • Do not sit “in front” of a window, or allow the window to appear behind you on camera, this will drown you out of the picture, and make you look dark.