Exhibitor Submission

Exhibitor Submission

OUR EXHIBITOR APPLICATION WORKFLOW PROCESS HAS CHANGED

We’ve modified the Exhibitor application automated workflow process.  Adhering to the steps below will assure the smoothest application approval process to secure your spot at the conference.

I) Whomever fills out the Exhibitor application needs to ensure that:

  1. All contact information for the marketing, billing, and Contract Signatory is accurate and complete; 
  2. BEFORE submitting the application, each contact listed in the application has been notified that their name and email are being listed in the application; and,
  3. the named Contract Signatory is aware a link to the Contract not an attachment – will be emailed to the address entered in the application.  This will gives the Contract Signatory notice to be watching for the email from DataVaultAlliance.

II) Upon application submission, our workflow system automatically generates a filled-in contract based on the completed application.

III)  The Contract Signatory will receive a DocuSign version of the generated contract, and is required to sign the contract.

IV) Once the contract is signed by the Contract Signatory, it will be sent to DVA for counter-signature. Without DVA’s counter-signature, the contract is not valid or considered fully executed.

V) The applicant will receive a fully executed copy of the contract if, or when, DVA counter-signs. The available inventory of Exhibitor and Sponsor spots will be reduced based on any fully executed Contracts.

VI) Only a fully executed copy of the application guarantees a spot for the Exhibitor or Sponsor.

This workflow process ensures that DVA is able to guarantee a “first come, first served” response to Exhibitor applications. It also means that the contract is not valid without DVA’s signature.  Our process notifies DVA to counter-sign AFTER the Contract Signatory has completed execution.

Please fill in the form below.  This will enter your sponsorship request in our system for approval.  We will review it within the next 5 business days and respond to you. 

Basic Requirements for Exhibiting

This form requires an authorized Signatory:

The signatory email address MUST be unique (different than the form submitter’s email address).

Which means: if you are both the form submitter and the signatory, then please enter an alternative / secondary email address for yourself in the signatory email address form field.

2024 Exhibitor Submission