Speaker Helpful Information

Best Practices

A set of guidelines for providing great speaker submissions.

We have written this guide to offer some advice on how and what to submit for our conference.  Please read through this guide BEFORE submitting your abstract, or your full conference speaker submission.  If you have questions, CONTACT US FIRST before submitting – we are always happy to chat with you.

Write your abstract as if someone else is presenting.  If you read your abstract, and it does not convince you to sign up, then you might need to re-write your abstract.

  • Is the abstract clear?
  • Is the abstract concise?
  • Does the abstract convey a summary of lessons learned that you can pass on?

Speakers FAQ

We like to keep costs down as much as possible for our attendees. Because of
this, we do not pay conference speakers.  All money for registration is generally
used to pay for breakfast, lunches, coffee, snacks, A/V, etc.

Yes.  Speakers can attend the full conference for free – including the Monday Bonus Program.

If you are accepted as a speaker, we will send you an email with a PROMO CODE (discount coupon) for 100% off your registration with EventBrite.   Do not register UNTIL you receive notification.

YES.  Just contact us, and we’ll send you a link, which will allow you to edit your
abstract, bios, and all other submitted information.

You should submit your abstract as soon as you’re sure you want to participate!
The sooner you submit, the sooner we can review your submission for
acceptance.

About this Guide

We have written this guide to offer some advice on how and what to submit for our conference.  Please read through this guide BEFORE submitting your abstract, or your full conference speaker submission.  If you have questions, CONTACT US FIRST before submitting – we are always happy to chat with you.

 

How and What to Submit

Before you submit an abstract, even if it is only in draft format, consider: does this sound like a session I would attend if it were given by someone else?  Here are some articles you can review about abstract/speaking proposals:

Just like every other conference, DVA only accepts the best abstracts to be a part of the WWDVC. You should take this year’s themes into consideration when drafting your presentation. Most importantly: Every presentation must be related to Data Vault. Model, Methodology, Architecture, Implementation – all valid. Submissions not related to Data Vault will be automatically rejected.


REMEMBER: your abstract and learning items are sales tools that help draw participants to our conference. Without a good abstract (defining what you are presenting, why someone should listen / attend) we do not get attendees.  If we don’t get the attendees, then we cannot hold a conference next year. 

About Recording

We like to record conference presentations and release them (including slides) on video to all conference attendees. We will record your session, including the Q&A portion, and release the recordings to all attendees (including speakers) after the conference. Additionally, the recordings will be available for purchase to those who did not attend WWDVC 2023.

 

BY SUBMITTING THIS FORM, YOU EITHER ACCEPT AND GRANT US FULL PERMISSION FOR RECORDING, OR YOU CHOOSE TO OPT OUT.  

Acceptance of this form is equivalent to a digital signature and is binding.  *Opting out of recording is your choice. We cannot pay you or share revenue with you without a legal agreement.  If you allow us to record you, AND you do not sign any legal agreements, then we own the rights free & clear to record and distribute the recording as we see fit, along with setting the fees.

Your Software Demos & Recording

You may choose to have your own laptop with all the software setup, along with any slides/presentation.  We will handle the recording of your presentation (slides, software, and all) professionally. Nothing is required on your end.

 

Slides

PowerPoint and Keynote are accepted.  Please ensure your presentations are uploaded before the conference begins (please see deadlines below). We will use a standard presenter’s computer for the setup. You can always submit multiple versions of your slides ahead of time for review, we would be happy to have them – and help you with them before you present!

You MUST upload the content to our box.com shared folders. You can upload the content as many times as you wish.

 

Video and Video Format for those with pre-recorded presentations

  • MP4 final format is required
  • Minimum 720p, Maximum 1080p
  • MP4 encoding: 80% quality minimum required
  • Mp4 framerate: 30fps (frames per second required)
  • Keyframe: every 5 seconds (if you are managing this)
  • H.264 encoder preferred – baseline profile
  • H.264 encoder level: Auto
  • Color Mode: NTSC
  • Audio: 128kbps, STEREO Mode – we do not accept a “one-channel” audio format
  • FINISHED VIDEO MUST MATCH THE SLIDES!  SLIDES MUST BE TURNED IN ALONG SIDE THE VIDEO!!
  • SHARE THE VIDEO BY UPLOADING TO OUR BOX.COM folder that we provide

Recommended Recording Software: Camtasia from https://Techsmith.com

 

Deadlines & Dates

December 31st, 2023
Speakers Call Closes

January 31
st,
2023
Draft Presentations Submitted


February 15th, 2023

FINAL abstract descriptions submitted

March 31st, 2023
DRAFT presentations uploaded to BOX.COM

April 10th, 2023
DRAFT videos (video test at least 5-minute recording) uploaded to BOX.com ** for ALL live-streamed or pre-recorded

April 10th, 2023
Draft VIDEOS of presentations must be submitted (if providing Pre-Recorded) to BOX.com

April 15th, 2023
Final presentations submitted (uploaded to BOX.COM)
Minimum: PowerPoint 2010 PPTX format Required, PowerPoint 2013 (Or later) accepted, Apple KeyNote also accepted.


April 15th
, 2023
FINAL videos must be submitted (for pre-recorded sessions only)  MP4 ONLY, minimum 70% quality, minimum 720p, maximum 1080p (uploaded to BOX.COM)

All Speakers Note

  • Your session MUST finish inside of the 55 minutes, leaving at least 5 minutes for Q&A.
  • We will hard-stop your presentation if you go over time
  • You can always meet with attendees during breaks to continue answering their questions!

Hardware Recommendations

  • We recommend Logitech c920 WebCam, it’s reasonably priced, widely available, gives great sound and picture
  • We recommend JABRA SPEAK 510 (two-way speaker /mic) USB with noise cancelling and echo removal.  Awesome device and allows two-way communication without “cutting off you or the other person” in the room.

Your Background / Backdrop

  • We recommend a white wall, a bookshelf, or a blank wall. A static background without a window will allow you to be easily seen and followed.  Motion backgrounds, and green screen replacements (especially without proper green screen lighting) can cause problems and fuzziness.  It’s better to have a simple background in your office.
  • Find a quiet place where you can shut the door, with high-speed internet.
  • Do not sit in front of a window or allow the window to appear behind you on camera, this will drown you out of the picture, and make you look dark